Getting Started Guide

Participation in EcoCAR EV Challenge will be determined through an Request For Proposal (RFP) process and the organizers anticipate selecting up to 14 university teams.

Please download the RFP document:

Process Overview

Each school wishing to be considered for acceptance into EcoCAR must prepare and submit a proposal.

EcoCAR proposals are to be written primarily by students, with faculty advisor guidance.

Each proposal must be signed by all the student authors and indicate their expected graduation date.

Important considerations in the selection process include the extent of administrative support provided, the interdisciplinary focus of the team’s organizational structure the commitment and backgrounds of the faculty advisors, the type of facilities available to the proposing team, and the document experience and expertise of the tam in the areas applicable to the program.

The EcoCAR proposal process is broken down into three sections: the Administrative Proposal, the DEI Proposal, and the University Letters of Support.

A University may collaborate on the proposal submission between multiple campuses as one ‘team’, however only one proposal will only be accepted.

An electronic PDF version of the required Proposal sections must be submitted to the www.ecocarEVchallenge. org website by January 20, 2022 R 4:00 PM Eastern Standard Time/US.

Proposals will be reviewed by a team of organizers and sponsor who have the appropriate technical background and experience.

Universities submitting a proposal will be notified whether they will accepted into EcoCAR in early March 2022. The Dean of Engineering and Lead Faculty Advisor(s) of accepted schools will receive an official acceptance letter.

Required Submission Documents

  1. Administrative Proposal
  2. DEI Proposal
  3. Administrative Support Letter
  4. DEI Support Letter

Schools located in the continental United States and are accredited by the Accreditation Board for Engineering Technology (ABET).

Schools located in Canada and are accredited by the Canadian Engineering Accreditation Board (CEAB).

Administrative Proposals should use the outline in the downloaded RFP document and include responses to all of the topics in each section.

This is the chance for the university to demonstrate that it has the knowledge, experience, facilities and desire that it will provide the necessary support for a team to successfully compete in EcoCAR.

The Administrative Proposal is limited up to 17 pages total, excluding the cover page, table of contents, and the appendix. Proposals must be written in English and submitted as a PDF document. Proposals should be written by students and must be signed by all the authors and the faculty advisor(s).

Universities will be required to provide a number of facilities on campus at no cost to the team to ensure their success in the program.
Facilities must include:

  • Dedicated garage space with a vehicle lift
  • Secure high-voltage work area
  • Access to a machine shop with fabrication capabilities
  • Dedicated team offices and work area
  • Access to a computer lab with simulation and CAD capabilities
  • Basic mechanics tools
  • Electrical wiring tools
  • Access to a machine shop
  • Workbenches
  • Shelves/cabinets for car parts
  • High Voltage gear and training
  • Office Space
  • High-end CAD computers
  • Simulation workstations
  • Laptops
  • Test facility (parking lots & larger spaces)
  • $10-$20k a year in financial support beyond what the program provides
  • Good relationship with the university legal office
  • Good relationship with the university safety office
  • A Dean or Department Head that understands and is supportive of the program and the university team
  • Class support for undergraduate students/ senior design or others

RFP Frequently Asked Questions

Want to learn more about the RFP? Here are some frequently asked questions about the EcoCAR EV Challenge RFP.

Schools located in the continental United States and are accredited by the Accreditation board for Engineering Technology (ABET) eligible to apply. In addition, schools located in Canada and are accredited by the Canadian Engineering Accreditation Board (CEBA) may also apply.

Up to fourteen schools will be selected to participate in the EcoCAR EV Challenge.

Each proposal will be evaluated on the submitted materials by a panel of government and industry experts. The evaluation criteria for the proposal can be found in Table 3 and Table 4 of the RFP PDF document.

The full PDF document of the RFP can be downloaded from the website: www.ecocarEVchallenge.org and can be found in the tab “Apply”

EcoCAR will offer broad opportunities for a diverse range of universities to participate and will offer extensive support to enable selected university teams to be successful. New universities will also receive seed money for program initiation support and be paired with industry mentors, subject matter experts and veteran EcoCAR teams to enable new team success. Minority serving institutions will receive significant support as described in the university RFP.

Universities submitting a proposal will be notified whether they will be accepted into EcoCAR in early March 2022. The Dean of Engineering and Lead Faculty Advisor(s) of accepted schools will receive an official acceptance letter.

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